Your IT security problem may not actually be with your hardware…
No matter how many pieces of security and anti-virus software you have installed, your business’s data could still be at risk due to one fundamental aspect of your company – your staff. Communicating with your team and having an IT policy in place will go a long way to ensuring that you have the best chance of protecting yours and your clients’ operations. Many company data breaches come as a result of human error or a lack of security awareness, so we’ve put together a brief checklist on how to take significant steps to reducing the risk of a data breach.
Use a Strong Password
The ideal password would consist of a long string of random letters (in upper and lower case), numbers, and special characters such as exclamation marks or pound signs. The closer the password is to a regular word, the easier it is for a hacker to work it out. You should also use a different password for each separate account you have. If you use the same one across the board, you risk allowing hackers into all your accounts just by learning one of your passwords.
Use a Password Manager
If your team has dozens of long, complex passwords each, it’s unrealistic to expect them to remember them all. That’s where password managers come in. You should never write your passwords down. Instead, use a program which encrypts and stores your passwords in the cloud, and enters them at the touch of a button.
Create a culture in your workplace of promoting security and diligence when it comes to working online. Encourage staff to think twice about opening email attachments if they come from senders they do not know, and to never give out private or sensitive information without double checking that they should be doing so. Keep on top of the latest hacking trends, such as ransomware attacks too. Hackers are getting more sophisticated in their methods, so it pays to make sure your team are aware of new types of attacks.
Train Your Team
A huge number of data breaches happen by accident, so you should consider training your team on generating strong passwords, using password software, encryption and properly managing files.
You may even want to consider monitoring and managing employee activity online to ensure you have greater control over the type of content your team are viewing and sending out. You may also want to implement a permissions system, which only allows select team members to view certain documents. If every member of your organisation can access every document in the company, you are opening yourself up to unscrupulous activity. Manage your sensitive content properly, and you can reduce “front door” hacks too.
Bring in Specialists
If you want to ensure your team are educated and up to date on cybersecurity trends, it’s worth bringing in professionals to help train and advise your company. Even the world’s biggest companies are hacked, but by having contingency plans and back ups in place, you can reduce the damage to yours and your clients’ businesses.
If you would like to talk to us about your company’s IT security, please get in touch. We have a range of solutions for organisations of all sizes to ensure you are as secure as possible.